Our Services
We help you to succeed!
Given our experience, we can advise and assist you to plan effectively and conduct conferences, congresses or other meetings in the best way possible.
Our expert congress and conference personnel possess both competence and creativity. We will deal with all matters practical so that you our client can focus on content. We offer both tailored and comprehensive solutions.
With Resia Congress you will be accorded project leadership, local presence and assured execution.
Our Services
Project leadership & coordination
- Prepare and warrant project and time plans
- Take part in or lead the meetings of the organizing committee
- Provide on-going consultation
- Manage booking, coordination and continuous adjustments of meeting venues and flows, meals, technical equipment and service, transport, decoration, signs and secretariat.
- Draw up a final run schedule
Budget & Financial Management
- Prepare and warrant project and time plans
- Take part in or lead the meetings of the organizing committee
- Provide on-going consultation
- Manage booking, coordination and continuous adjustments of meeting venues and flows, meals, technical equipment and service, transport, decoration, signs and secretariat.
- Draw up a final run schedule
Graphic design & communication
- Propose and develop your graphic profile
- Coordinate your printed material and digital media
- Compile newsletters to be sent by e-mail
- Administer mailing lists
Web services
- Web site
- Your own domain
- Mobile web via SMS
Exhibition & sponsorship management
- Package different exhibitor and sponsor levels
- Book exhibition space
- Marketing
- Identify and sell to exhibitors and sponsors
- Administer and maintain contact with exhibitor and sponsor businesses
- Manage location distribution
- Provide a floor plan
- Invoice exhibitor and sponsor means
- Receive exhibitors onsite
Speakers and VIP management
- Identify possible speakers, moderators and masters of ceremonies
- Book travel arrangements
- Correspond with speakers regarding their presentations
- Manage visas
- Make payments for travel costs and speaker fees
Abstract management
- Resia Congress administers a web-based document management module, which takes care of the entire process from submission to presentation
- The system supports authors, reviewers and schedulers
Social programs & creative events
- Warrant negotiations, contracting and continuous communication with suppliers of venues, entertainment, transport and catering
Applications & participant management
- Design a web-based application form
- Select parallel sessions and social events
- Book hotels and, where required, travel arrangements
- Ensure secure credit card payment online
- Manage participants, including confirmation, invoicing and follow-up contact
- Collectively invoice each participant with conference fees, hotel and travel costs
- Provide your organizing committee with its own logon to the system
Participant materials
- Nameplates
- Tickets
- Profile material
- Packaging of hand-out information and material
Onsite secretariat
- Planning and staffing a secretariat at the event
Evaluation
- Web-based evaluation form
- Compilation of reports or diagrams
Added value
- With Resia Congress as the accompanying congress bureau (a.k.a. Core-PCO) for your recurring meetings regardless of destination, you will have access to the knowledge, experience and continuity expected of a central project management team; in addition, we will provide local expertise, as a result of our many branch offices located all around Scandinavia.
- Since Resia Congress enjoys full IATA rights, we can therefore offer participants the service of both booking their travel arrangements, and debiting the same invoice used for their participant fees and hotel costs.
- Resia Congress can even oversee bookings for speakers and invited guests. In this fashion, the client maintains control over the total travel expenditures, and speakers would neither have to pay out of pocket nor file for reimbursement.
